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Admissions Process

Year 3

The application process for the main intake to Cleves at Year 3 starts as your child joins Year 2. Applications open on 4th November 2019. The deadline for Year 3 applications for September 2020 is 15th January 2020 although early applications are welcomed.

To make a late application for Year 3 starting September 2020, please click here

All applications received after 10 February 2020 will be treated as late applications and only considered after all on-time applications have been processed. It is likely that there will be no vacancies at the school you applied for, as these will have been allocated to those applying on time. However, if there are vacancies we will co-ordinate offers of places to these schools, based on the school's admission criteria. If there are no vacancies your child will be placed on the waiting list for the school(s) you have applied for.

Any application received after 16 April 2020 will be treated for waiting list purposes alongside on time applications, with any places allocated according to each school's admission criteria and not according to the date the child was added to the waiting list.

Applications received towards the end of the summer term or during the summer holidays may not receive an outcome until the start of the autumn term, due to school closures during the summer break.

To make an application for a junior school place please visit and complete an application.


Our admission criteria is applied to all applicants regardless of which preference Cleves may be (1,2,3,or 4) and offers are made on 16th April 2020.

Cleves is part of the Equal Preference Scheme as described above and the Co-ordinated Offer Scheme which means that all offers for the main Year 3 intake are made on the same date (as set by Surrey County Council) as all other schools.

To view our Admissions Policy for September 2020, please click here

To view our Consultation on the Admission Policy 2021/22, please click here

To view our Determined Admissions Policy for 2021 entry, please click here

To download the Children of staff, Supplementary information form, please click here

For late applications, please visit:

Tours of the School

At main application time we hold an open evening in November.  There is no need to book for this.  In the following weeks there are  daytime tours of the school for you to see it in action. These can be booked at the open evening or by phone.

At other times of the year we offer individual after-school tours hosted by members of our GAP Club, who are excellent ambassadors for the school and thoroughly enjoy showing visitors around.


Year 3 places for September 2020 start will be offered on 16th April 2020. Should you not be allocated a place at Cleves you have the right to appeal to an independent panel against the Governors' decision not to offer your child a place. The deadline for appeals into Year 3  is 22nd May 2020

For further information regarding appeals please go to  

The online appeal form allows for appellants to upload supporting documents and any appeals submitted online are automatically acknowledged.

 Any parents with specific queries or requiring a paper copy of the appeal form should contact the Appeals Service.  The Service can either be contacted on 020 8871 7183 or  Parents are asked to return completed forms  paper forms to the Appeals Service in York House.

 The Appeals Service will forward to the school contact officer any completed forms we receive along with any supporting documents.

The Governors will make arrangements to enable parents to appeal to an Independent Appeal Panel having given full regard to the School Standards and Framework Act 1998.

Appeals for entry to Cleves are organised and heard by:
The Richmond Independent Appeals Service (RIAS)

Telephone : 0208 871 7183
Email :
Appeals for entry to Year 3 are to be confirmed.

Appeals lodged after these dates will be heard within 40 school days of the appeal deadline or 30 school days of being lodged, whichever is the later date.

Appellants will be sent notification of their appeal hearing at least 10 clear school days in advance of the hearing.

Appellants will be sent a copy of the school's case seven clear working days in advance of the hearing.

If an appellant wishes to submit further evidence which was not included with their initial appeal, they must make sure that it is received no later than 5pm on the day preceding three clear working days prior to the appeal hearing date.

Any additional evidence or information received after this date might not be considered at the appeal hearing. The appeal panel must decide whether it should be considered taking into account its significance and the effect of a possible need to adjourn the hearing.

In-year applications

To apply for a place at our school in year, applicants complete form IYA-SCCCMA which is available on Surrey's website at . Applicants can complete this form regardless of where they live as there is no requirement for in year applicants to apply to their home local authority. A copy of the application, should be sent to us, so your child can be placed on the waiting list.

Should a place become available for a pupil to join the school at a time other than when transferring from Infant School, the Governors will apply in order the principles set out in the over subscription criteria (see admissions policy on right).

More information on how to apply for an in year place is available on Surrey's website at

Transfer to Secondary School

You will need to apply for your Secondary School place as your child joins Year 6. The process is identical to that when you apply for Year 3 and the open days and deadlines are very similar. Applications can be made online at